As an Administrator, you can use the Suppliers' page to browse, manage, and verify your supplier's accounts.

You can add suppliers, search for a supplier by name, and find suppliers based on their workflow status. You can also see the connection status for all your suppliers and filter suppliers by a connected or connection pending status. In addition, you can narrow your search by filtering your suppliers by steps, work sites, and by the main category that the supplier belongs to.

You don't need to be on the Suppliers' page to search for a supplier, you can use the quick search bar (which is at the top of every Sitepass page) to search for a particular supplier.


An example of the Suppliers' page in Grid view is provided below:


Add a supplier

Selecting the Add a supplier button enables you to invite a supplier to join Sitepass. You can also use this option to connect to an existing Sitepass supplier.

For more information, please see our Inviting a supplier to connect article. 


Refining your results

There are many ways to refine the results on your page. Using the search filters allows you to search for a supplier based on the following:

FilterDetails
Workflow StatusYou can use this option to keep track of suppliers that fall into a certain category, for example, you might have a process that requires you to follow up with suppliers that have an Incomplete status; knowing that they need to move their status forward to be authorised to work onsite.

Options: All, Approved, Conditional, Declined, Incomplete, Pending, Ready, and Submitted.
Default: All.
Connection StatusEnables you to filter suppliers by either a Connected or Connection Pending status.  

Options: All, Connected, and Connection Pending.
Default: All
StepProvides you with a list of supplier workflow steps to choose from. These are set up in Sitepass under Configuration. You can get there by going to Configuration -> Workflow Steps -> click the Configure drop-down -> select Supplier -> go to the Steps section.

Options: All the Supplier Workflow Steps you have set up.
Default: All.
Work SitesAllows you to filter suppliers by their connection to a work site.  

Options: Provides a list of your work sites.
Default: All.
Main CategoryProvides you with a list of main categories to choose from. These are set up in Sitepass under Configuration. You can get there by going to Configuration -> Categories -> under the Configure drop-down -> select Supplier Categories.

Options: All the supplier main categories (not sub categories) you have set up.
Default: All.


More Filters

The More Filters section provides you with additional filters. More Filters is situated next to the Options drop-down - an example is provided below: 

When you select a filter option from the More Filters drop-down, that filter option is added to the page. You can then use the drop-down next to that filter to choose or input your required parameters, for example: 


The filters details for the More Filters drop-down are as follows:

FilterDetails
AddressUse this option to find a supplier by typing their address into the Address set of filters. You can also use this filter set if you would like the page to return suppliers from that state, postcode, or country.
Business Structure Filter suppliers by their type of business structure. 
Contact DetailsAllows you to filter suppliers by their contact details, for example, you can search for a supplier by typing or pasting their phone number or email address into this filter.
Industry

Use this filter to find suppliers that belong to a certain industry, for example:

  • Construction – Building Equipment Contractors
  • Construction – Drywall and Insulation Contractor
Industry GroupsUse this filter to find suppliers that belong to a certain industry group, for example:
  • Accommodation and Food Services
  • Construction
  • Health Care and Social Assistance
Registration DateAllows you to filter suppliers by their Sitepass registration date.
Sub CategoryProvides you with a list of sub categories to filter by; these are all the supplier sub categories you have set up. To find these in Sitepass go to Configuration -> Categories -> under the Configure drop-down -> select Supplier Categories.-> click on a category -> if the main category has sub categories, they are listed here.
Workflow Step StatusAllows you to filter suppliers by their workflow step status, for example, approved, declined, and pending.


Options: Grid or List view

You can change how your results appear on the page. You can view the results in Grid or List view. To do so, go to the Options button and select the type of view you require:


Grid view - navigation tips

The Grid view displays your results like this: 

Clicking on a supplier takes you to their page.

List view - navigation tips

The List view displays your results like this: 

There is a Columns drop-down that lets you select which columns appear in your list. The Columns drop-down is next to the Options drop-down. The columns that are ticked on appear in your list. An example is provided below:


Clicking on the trading name takes you to their page.


Reset all filters

The Reset all filters option allows you to remove all filters from the page; the page refreshes and all your suppliers are displayed. 

Sitepass can retain your selected filters when switching between pages. If you would like the page to return all the results, then remember to click the Reset all filters option when returning to the page.

Save search

You can set the search filters to return certain results, and you can then save that set of filters under one search option.

My searches

You can access your saved supplier searches in the My Searches drop-down list - for example:   

To bring up the results of a search, got to the My searches drop-down and select your required search.

You can also remove a search from the list or rename a search by going to the My searches drop-down and selecting the Manage searches option; this opens the Manage saved searches panel, for example: 

 DELETE:
From here, you can delete an option by clicking the Remove button.

A Delete search warning appears, select the Yes, proceed! button to delete the search.  

RENAME: To rename a search, click in the name field and start typing. Clicking out of the field saves your changes.

More information

For more information on suppliers, please visit these articles: